Many organisations use a learning management system to share their eLearning courses with learners. However, some rely on their internal intranet or SharePoint to share learning with their employees. If you are relying on SharePoint to share your resources, your SharePoint settings will affect your end results, but these simple instructions will help you get started.
Before we get started, it’s important to note that sharing your courses on SharePoint will not give you any of the tracking results you would get with an LMS. But if you’re sure that SharePoint is the way to go, let’s get started:
Step 1: Publish your course for the web
- Publish your course for the web, making sure to include HTML5 if it is needed.
- There is no need to Zip your course once the publish is complete.
- Check that your course will open I your default web browser and runs as expected.
- Any issues? Resolve and republish before continuing to the next step.
Step 2: Create your course folder on SharePoint
Create a folder on SharePoint to contain your published Storyline course.
For Storyline courses to run correctly, you need to be sure that your directory is not nested too far down within subdirectories. A Storyline course is made up of numerous small files, some of which have long filenames.
The use of several subdirectories (.../directory/directory/directory/directory/directory/etc.), coupled with a long Storyline created filename can cause problems when uploading files due to the filename character limits.
- Go to your document storage area on SharePoint. Your course content must get loaded into a document library.
- Create a folder for your course:
- Click on the New arrow.
- Select folder.
- Enter your folder name – we suggest keeping this to your course title.
- Click on OK.
- Your folder will be listed.
Step 3: Upload your course files
We now need to recreate the folder hierarchy from our Storyline course publish folder, and then upload all files into this structure, making sure not to miss any files.
Open the course folder you created in SharePoint.
- Upload the files from the course publish folder.
- Click on upload.
- Select Files.
- Use the Browse window to select all files listed in this folder.
- Alternatively, you may be able to drag and drop the files from your windows explorer view into your SharePoint page. This is dependent on your SharePoint version.
- Click on upload.
- Create a new folder entitled story_content.
- Open the story_content
- Upload the files from your web publish folder.
You can only upload 100 files at a time, so will need to load files in batches, keeping track of what has been done, and what is still left to do.
- Still within the story_content folder, create a slides
- Upload all files into the slides folder, completing in batches if needed.
- Create any other folders shown in your web publish folder, such as notes, and upload the files into them.
- Go back to your main folder and click on story.html.
- If your course launches successfully, you have now completed the upload of your course to SharePoint.
- If your SharePoint site simply downloads story.html as a file, you will need to complete Step 4 of this guide.
Step 4: Rename your story.html file
SharePoint Online automatically downloads .html files to your computer, rather than launching them as a web page.
For this reason, you need to change the story.html file to story.aspx in order to play your content.
- Open the story.html file in a simple content editor, such as Notepad or Adobe Dreamweaver.
- Save the files as aspx.
- Upload story.aspx to your SharePoint course folder.
- Test your work by clicking on the aspx file. It should launch the course seamlessly.
So there you have it - four simple steps to publish your Articulate Storyline course to your website. However, if you are interested in exploring your LMS options, please get in touch, we'd love to hear from you!